Havila Voyages, July 2020
HAVILA KYSTRUTEN OPERATIONS AS (‘Havila/we/us/our’) and our group respect your right to data privacy and are committed to protecting and preserving the confidentiality of the information you share with us whether on-board or while interacting with us digitally, verbally, in writing or via our website. This notice tells you what personal data we use, how we collect it, why and who we process it with and how long we hold on to it. We have provided detail of your legal rights regarding your data below, but briefly, we wish to assure you of our commitments to:
- Using your personal data only in accordance with your expectations in providing services to you.
- Never renting, selling or sharing your data with other organisations or third parties without your prior knowledge.
- Never save your personal data longer than what is necessary for the purpose they are collected for.
When we collect your personal data, we are acting as a data controller.
If you wish to contact us, you can email: [email protected] or write to us at:
What is Personal Data and How do we collect it?
We process your personal data to satisfy your requests for information and make your travel bookings. This happens when you decide to interact with us in providing :
- Travel booking informationIncluding direct identifiers (your name, address, telephone number, email address, passport information, next of kin), identity data (date of birth, gender and nationality), and health data (including dietary requirements), in which case your explicit consent will be requested.
- Digital Information We may correspond through social media, our website, newsletters, surveys or online chat. In which case, in addition to your name, we may record your questions, requests, comments, reviews, and digital data (including your IP address, browser data and geo-location). For more information, please see our Cookies Policy
- Personal data collected when you use our services in addition to the above, which may include CCTV on our vessels.
- Information collected from other sources, including marketing information.
Your transaction data (credit card information and purchase history) to fulfil your booking will be collected by our payment services provider – details are below.
Why do we process your data, and who do we share it with?
We use your personal data to:
- Fulfil your request to travel and meet our contractual obligation to providing services to you.
- Keep you updated with relevant information regarding your booking.
- Provide you with offers and additional services.
- Ensure you and fellow passengers travel safely on-board our vessels.
We may process and disclose your personal data to:
- Any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary to arrange your travel booking.
- Our booking agents, expedition partners, insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining and maintaining insurance coverage, managing risks, obtaining professional advice and managing legal disputes.
- Financial transactions relating to our website and services are handled by Fexco Payment Gateway, our payment services providers. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers' privacy policies and practices at https://fexco.com/
How long do we hold your data?
- Travel booking data – will be retained for 30 days after the completion of your voyage, unless a complaint is received in that period, in which case we may hold data for three years.
- Digital Information – may be held for up to 2 years following your interaction with us.
- CCTV – is held for 48 hours, unless required for investigation, in which case we will adhere to the requirements of local law enforcement.
- Enquiry data from other sources – is held to fulfil your enquiry, but no longer than six months.
- Financial transaction data will be retained to comply with accounting standards and tax law, no longer than 10 years.
Full details of your rights are available from the norwegian Data Protection Authority .You may also have the right to complain about our use of your information via their website (link above) or by contacting them at:
Tel +47 22 39 69 00
email: [email protected]